11 Advanced & New Features of Gmail – Updated 2024

Overview: Won’t it be a visual treat when your Gmail account is much more organized than it was before? What if you added additional tools to your Gmail account to make it more enjoyable and convenient? Many users use Gmail for communication, and it’s not surprising why. Well, in this article, we decided to share the 11 advanced features of Gmail that helps in productivity. Go through this blog completely to understand it better and effective way to improve your Gmail account.

Email is required by many workflows and Gmail really excels at providing email services to its users. With these extraordinary, advanced features of Gmail, you can make Gmail more effective than ever.

Why is Gmail so popular?

Gmail is one of the most commonly used email services on the planet, and it has undergone significant changes over the last 17 years. The platform has constantly kept up with the needs of its users, from passwords to retrieving sent emails and even sending mail without an internet connection.

With the growing popularity of Android phones throughout the world, Gmail is a useful tool for setting up cellphones and even social media platforms. These tools improve the functionality of Gmail by introducing new features or improving existing ones.

Well, there are many great integration tools that can help you improve your Gmail work culture and be more productive. Now use these incredible Gmail productivity tips to make your life easier and present yourself as a productivity genius in front of your colleagues. So let’s start with these methods to increase your Gmail productivity.

The Best Advanced Features of Gmail – You Must Know (2023)

Here are a few unique and useful features you might not know about:

1. Undo-Send Feature:

Making mistakes is a human tendency, and sometimes that mistake is unrecoverable. Sometimes we make mistakes when sending emails and regret if we can’t undo them. But Gmail has now introduced the “Undo Send” feature, which allows users to undo email messages if they were mistakenly sent by you. It also allows you to extend the limit to undo send feature. All you have to do is go to the settings and then click on the “Enable undo send” option under the “General” tab and your settings will be updated.

2. Snooze Option:

Snooze, which shows as an in-line option for any email in your inbox. When you click Snooze, you’ll be given the option of delaying the email’s receipt until a later date. Google will suggest various times for you, or you can choose your own date and time. Once you’ve selected a day and time, Google will remove the email from your Inbox and resend it to you at that time. If you’re concerned about losing information in the meantime, you can always view all of your Snoozed emails by clicking on Snoozed in the left column.

3. Suggested Replies:

Do you ever get stuck for what to say in response to an incoming email? Or do you find yourself saying the same things over and over? The new “Suggested replies” feature in Gmail might be excellent for you.

Google offers several text clips at the bottom of certain emails, prompting your initial response to the email. If someone gives a proposal or contradicts an instruction in an email, you can get something like this: If you select one of these, an email draft will be created using the desired text.

4. Schedule emails:

You know your recipient is also a part of being a Gmail Power User. When is the most likely time for your recipient to open your email? When is the right moment to send an email?

Instead of pressing “send”, click the tiny arrow on the right and choose “Schedule send” to send your email at the appropriate time.

5. Gmail Keyboards shortcut:

There are numerous shortcut keys that can be used with your Gmail account. To enable keyboard shortcuts, go to the General tab in Settings and select Keyboard Shortcuts. To see all the shortcuts on your screen after enabling keyboard shortcuts, simply press ‘Shift+/‘.

6. Chat alongside emails:

Another advantage of email sharing over forwarding is that it allows you to communicate privately while reading an email and @mention your peers. Need to quickly align, request additional information, or provide context to a teammate without sending yet another email? Then try sending notes via email. These are the another advanced features of Gmail because they’re so simple to use.

7. Gmail Data backup: 

As we know, Gmail performs well in delivering email services to it’s users. But, do you know that along with this, it also provides Gmail data backup feature? Well, “Google Takeout” is that option in Gmail account that lets you to download a copy of your emails along with other data such as Google drive, Contacts, Photos, Calendars, YouTube and many other.

8. Quickly share cloud files:

If you already have files in the cloud, don’t upload them to Gmail. Dropbox for Gmail and Box for Gmail allow you to view and connect files from those two cloud storage services, allowing you to quickly share files or entire folders.

This is especially beneficial if you’re using a Chromebook or mobile device, but having immediate access to your cloud storage on your computer is also convenient. It’s also feasible to save email attachments straight to your cloud storage, saving you the hassle of downloading and re-uploading each time you need to send a file by email.

9. Gmail add-ons:

Gmail add-ons are fantastic, but they’re not very powerful: they can just add information to the sidebar. This is intentional, although it isn’t always sufficient. There are also browser extensions and third-party services that allow you to customize your Gmail settings even further. Sure, these aren’t compatible with the Gmail mobile app, but they’re still useful tools that allow you more control. Here are a handful of our favorites.

10. Advance search option:

It is the most advanced features of Gmail, because it provides exactly as simple to search in Gmail as it is in Google. All you have to do is type whatever you’re looking for into the “search bar” at the top of the screen.

However, just like with Google, there are techniques to enhance your searches so that you obtain the email you want faster. A tap on the arrow on the right-hand side of the search box brings up advanced search options, allowing you to look for emails based on who they’re from or to, as well as words they contain or don’t contain.

11. Rid of promotional Email:

Whether you register a new account or merely provide a merchant your email address when you make a purchase, you’ll almost certainly end up on a mailing list. And those mailing lists can quickly flood your inbox.

While most mailing lists offer an unsubscribe option at the bottom of the page that needs you to fill out a form, Gmail can make it easier. You’ll find a “unsubscribe” button to the right of the sender’s email address at the top of most mailing list communications. You’re done with only one click.

Final Words

Now it’s your turn to apply these advanced features of Gmail into your regular email routine and improve your work. And before you know it, you’ll be a Gmail master. You can better automate your workflow and increase your productivity with these Gmail productivity hacks. Such increased productivity will enable you to contribute more to your company and, as a result, boost your return on investment.