How to Archive Emails in Gmail to Save Space?

Summary: Are you looking for a solution to archive emails in Gmail to save space? If yes then read this article. In this post, we are going to discuss two easy ways to archive Gmail emails to free up space. Keep continuing and get the simplest way to complete your task in a simple manner.

Gmail is the most widely used web-based email client with over 1.5 billion users globally. So, you can actually understand the importance of Gmail. Despite this, it nevertheless faces a good number of problems. All users of Google are given access to 15 GB of storage, which is used to store all of the information associated with that Google account, including Gmail, Photos, Slides, Docs, Sheets, and Drive. Now, how users use this storage space is up to them. So, today in this blog post we will learn about the easiest and simplest ways to archive emails in Gmail to save space for free.

Although 15GB could fill up quickly for people who are regularly using all these service applications, especially for professional users. You’ll see an error message that reads “Gmail Quota Exceeded” when this limit is reached, and you won’t be able to send or receive emails after that. This will undoubtedly become a barrier to continuing, effective communication and eventually hinder the task. Therefore, it’s important to control your Gmail storage. Here, we’ll go through a few methods for managing your Gmail.

Do Archived Emails in Gmail take up Space?

Gmail offers users the option to keep less important emails in an archive inbox. All of the emails that you don’t want to see in your inbox or other mailboxes can be saved in this archive box. Using the archive option in Gmail, one can transfer less-important emails to the archive mailbox folder.

Your less important emails can be kept in the archive mailbox like a vault for as long as you want. These emails will nevertheless use up space in your Gmail account.

If you were archiving Gmail emails to your computer, you shouldn’t be doing so any longer. We will explain a reliable and easy tool in the part below that can be used to archive emails without any issues.

How to Archive Emails in Gmail to Save Space using Google Takeout?

Use Google Takeout Service to backup Gmail emails with attachments. This is a free way that Google offers that allows users to take backup of Google accounts, including Gmail. To archive emails in Gmail to save space, follow the steps carefully.

1. Sign in to your Gmail account and click this link to Open the Google Takeout page.

2. Select the Deselect All option in the new window, then scroll down and choose the Mail option.

3. Select Send Download Link via Email as the Delivery Method.

4. Choose the file type; .zip as a file format and 2 GB file size. then click “Create Export” from the menu.

5. Now, Go to your Gmail inbox. You will receive an email that consists of a download link there. To save your Gmail emails, click on it.

6. From the .zip file, you downloaded earlier, extract the data to create an MBOX File, which consists of your Gmail data.

Complete! Here, you can export Gmail to MBOX file with the help of the Google Takeout tool. The email data file must be copied and pasted into your flash drive.

While using this manual method, you can download your Gmail emails to your computer but it has some limitations also;

Limitations of Manual Approach

• No option to archive selective Gmail mailboxes
• Only save Gmail email archives in MBOX format.
• It takes a long time to create archive emails in Gmail to save space; sometimes it may take up to 3-4 days to complete Gmail archiving process using Google Takeout
• Allows no option to save archived Gmail emails to the location you want.

How to Archive Gmail Emails to Free Up Space Automatically?

To easily archive emails in Gmail to save space use Advik Gmail Backup Tool on your Windows Utility. With this tool, you will get an option to directly archive Gmail emails in a few simple steps. The software offers various saving options such as PST, PDF, MBOX, EML, TXT, HTML, etc. It preserves all email attributes and mailbox folder hierarchy during the process. It offers various advanced filter options to archive specific emails based on date range, to, from, subject, etc.

Click on the below link to download it for FREE.

             

Steps to Archive Gmail Emails to Computer

Step 1. First of all, Install and Run Gmail Backup Tool on your system.

Step 2. Now, Enter Gmail Account credentials and press the “Login” button after that.

Step 3. This tool will automatically load all of your Gmail mailbox folders in the software interface, you need to

choose the emails of your choice and proceed further.

Step 4. Select a saving option from 30+ saving options.

Step 5. Choose destination location to save resulatnt file.

Step 6. Finally, tap on the “Backup” button to start Gmail archiving process.

Finish!! See this way is the most reliable and suitable way to archive emails in Gmail to save space.

Benefits of Using automated Solution

• Directly archive Gmail emails to free up space.
• Offers various saving option to save emails in multiple formats.
• Preserves data integrity and folder hiaerchy during the process.
• Advanced filter options to archive only specific emails.
• Simplified user graphical interface for al types of users.
• Compatible with all latest and old versions of Windows OS.

Concluding Words

In this write-up, we have described both manual and professional solutions to archive emails in Gmail to save space. As you can see the manual method takes too long and is also lengthy too. Thus, it is advisable that you use an automated tool to save your time and manual efforts as well. The above suggested tool will help you archive Gmail to free up space in an efficient and effective manner. If you still have any doubt, you can also download its FREE trial version and check out its functionality.