How to Archive Emails in Lotus Notes 9.0?

This blog will discuss how to archive emails in Lotus Notes with two simple and easy-to-use solutions. Read the complete article to know the Lotus Notes email archiving process.

Lotus Notes, previously known as IBM Notes and now called HCL Notes is an email client and collaboration software. It was originally developed by Lotus Development Corporation, then acquired by IBM, and is now managed by HCL Technologies. It is commonly used to send emails, manage calendars, and allows to work on tasks.

Do you know how the Lotus Webmail email archiving process works? It involves moving emails to a safe and secure location, such as an archive folder on your system. The benefit is that you don’t need to buy additional storage space or delete your emails. Simply archive your emails in Lotus Webmail, and then you can delete them from the server, as you will have a backup copy saved on your system.

Now, we will go through two easy approaches to archive mail in IBM Lotus Notes Webmail account. Go through the below sections to learn more.

How to Archive Emails in IBM Lotus Notes Free?

First of all, you need to configure Lotus Webmail in the HCL Notes application then only, you can proceed with this solution. Here, we will learn how to save selected Lotus emails in EML file format.

1. Open and Run the HCL Notes application on your Computer.
2. Now, transfer all the emails that you want to archive to a separate folder.
3. Now, drag and drop these emails one by one. The email files you will get are EML files.
4. Then, collect them in a separate folder.

Done!! your query to archive emails in Lotus Webmail has been solved.

Note: There is a possibility of losing data while dragging and dropping Lotus emails into the system.

How to Backup Lotus Webmail Emails Automatically?

To avoid these challenges, we strongly recommend trying the Advik Email Backup Wizard, which can significantly help. It offers a direct way to backup Lotus emails to your local computer, various email services, and multiple file formats. Archiving emails doesn’t free up space—it just hides them from your current mailbox folder while they remain stored outside of it. The best way to store them securely is by downloading them to your system. The tool also allows you to archive Lotus Webmail emails in over 30 formats, including PST, EML, MSG, etc.

Just download the FREE Trial edition of this tool and check the work efficiency of this program. Also, one can test all the advanced features with this Free Demo version.

Steps to Archive Emails in Lotus Webmail

1. Run the software & select the IBM verse option.
2. Next, log in with your Lotus Notes account credentials.
3. Choose the required folders which are required to backup.
4. Here, select any one option of your desired option as per your choice.
5. Browse the destination path and press the Backup button.

Wait for a couple of seconds, this tool will automatically redirect you to the destination path where you have exported Lotus emails.

Now, see all your archived Lotus Notes emails there.

Here are some of the major benefits of using automated software over manual methods.

• Easily save and download multiple Lotus Notes Webmail emails at once.
• Simple interface, making it user-friendly for anyone.
• Allows you to download specific IBM Notes email data.
• Choose your preferred saving option for the final result.
• Supports More than 90+ other email services for backup.
• Saves time by downloading HCL Notes emails in bulk.
• Keeps the original structure of all email files and folders.
• Provides quick results and saves your backup to the location you choose.

Final Words

In this write-up, we have explained simple and easy methods to archive emails in Lotus Notes. You need to go through each method carefully. We have offered you both manual and automatic solutions to backup Lotus Webmail emails. If you have a small number of emails then you can use the manual feature, but if you have multiple emails and want to archive them all at once, try the automated solution.