How to Archive Emails in Office 365 Account?

Summary: Are you struggling with an overcrowded mailbox in Office 365? Don’t worry! In this blog, we will explore the best ways to archive emails in Office 365 account. Archiving helps in reducing clutter, managing storage limits, and ensuring important emails are preserved securely. This guide will cover both manual and automated methods to achieve this. So, if you have the same query then this blog can help you with the right methods.

Microsoft Office 365 offers extensive features to manage emails, calendars, and more. However, with increasing email volume, storage limitations can become a concern. Additionally, cybersecurity risks like data breaches make it essential to have a backup of your emails. Archiving your Office 365 mailbox to a local drive is a proactive measure to ensure your data is safe and easily accessible.

Before exploring the methods to archive Office 365 mailboxes, it’s essential to understand why archiving is important. Let’s begin!

Benefits of Archiving Emails in Office 365

Email archiving offers several advantages that many users are unaware of:

• Separation from Primary Mailbox: It ensures a clear distinction between active and archived emails.
• Accessibility Anywhere: Archived emails can be accessed from any device or location.
• Enhanced Searchability: Use advanced search tools to quickly locate specific archived messages.
• Unlimited Storage Space: Archiving frees up your primary mailbox storage, allowing you to store additional emails.
• Improved Productivity: A cleaner, more organized inbox reduces the time spent searching for old emails.
• Backup for Older Messages: Archiving creates a secure backup for older emails and can be used if needed in the future.

If you’re ready to take advantage of these benefits, this blog will guide you through the process of archiving emails in Office 365 step-by-step.

How to Archive Office 365 Emails Manually?

Office 365 includes a built-in archive feature for users to manage their emails effectively. Follow these steps:

Steps to Archive Emails Manually:

1. Log in to your Office 365 account.
2. Open your mailbox and select the email(s) you want to archive.
3. Click on the Archive icon or move the selected emails to the Archive folder manually.

Archived emails are moved to the Archive folder. Access them from the left-hand panel of your mailbox.

The above-discussed method seems good for archiving email folders in Office 365 but you may face several difficulties while executing this process.

So, if you want a quick, reliable, and effortless solution; then proceed with the solution in the next section.

How to Archive Emails in Office 365 Automatically?

Download and Install the Advik Office 365 Backup Tool on your system. It is an easy-to-use solution to archive emails in Office 365 webmail in a few easy steps. It ensures no data is lost or altered and easily completes the process. With this tool, you can export Office 365 emails to multiple formats like PST, EML, MSG, PDF, MBOX, HTML, MHT, XPS, RTF, and more.

The tool’s user-friendly design makes it simple for anyone, even without technical expertise, to archive their Office 365 emails. Also, it offers 30+ saving options to save the archived file on other platforms effortlessly.

Click on the FREE download button and check the complete working process;

Steps to Archive Emails in Office 365 Account

Step 1. Run the software and log in with your Office 365 account details.

Step 3. Select the required mailbox folders that you wish to archive from the Office.

Step 4. After that, choose a preferred file format from the list of 30+ saving options to save the archive files.

Step 5. Choose the desired destination path & click Backup.

From the above steps, you can analyze that the overall working of this tool is very easy and simple. It is one of the safe and secure solutions to archive email in Office 365 webmail in bulk mode.

Watch How to Backup Office 365 Emails Easily

Final Words

Archiving emails in Office 365 is crucial for maintaining an organized and efficient mailbox while ensuring data security. While manual methods are available, they may not be feasible for all users, especially for bulk email archiving. The automated software provides a simple, reliable, and efficient solution to archive emails with advanced features.

Take control of your email data today by archiving your Office 365 mailbox to your local system!