How to Copy Outlook Emails to USB Thumb Drive?

Summary: Are you looking for a way to copy Outlook emails to flash drive? If so, you’re in the right place! In this article, I’ll share the best free methods to manually and professionally save Outlook emails to flash drive. Emails are very important in our lives today, storing both personal and professional information, so it’s essential to keep it in a safe and secure place.

Outlook is an email client that is used by millions of people worldwide. It stores emails, attachments, contacts, and other information in an Exchange Server. One can access Outlook on any device with an internet connection.

One of the most common problems with Outlook email is that it keeps using up disk space because it keeps storing copies of the same emails in various folders. So it becomes very difficult to find a particular mail or to know which folder the email should be in. This problem can be solved by backing up your Outlook Emails to USB Drive. Backing up your data is also a smart way to prevent crucial data from being lost.

Reasons to Backup Outlook Emails to Flash Drive

Every email program has a limit on how much data it can store. Thus, it makes it important to copy Outlook emails to flash drive. Your data is always at risk and you could lose important emails due to:

• Hard Drive Failures: Mechanical issues can cause your hard drive to break down.
• Accidental Deletion: Mistakes happen, and you might accidentally delete important emails.
• Corruption and Damage: Files can become corrupted, making them unreadable.
• Viruses and Malware: Malicious software can damage or delete your emails.
• System Formatting: If you have to format your system, you could lose all your data.

To protect against these risks, exporting Outlook emails to external hard drive is a smart choice. It helps you keep your data safe and allows you to sleep better at night knowing your important emails are secure.

In the next section, we’ll go over the complete process of backing up Outlook emails to an external hard drive / USB Drive.

How to Save Outlook Emails to Thumb Drive?

To export your Outlook Emails to USB Flash Drive manually, you must have to install Microsoft Outlook in your system. Follow the steps to copy Outlook emails to USB Stick.

1. Open Microsoft Outlook Application.
2. Now, Go to File, Select Open and Export, and then choose Import/Export.
3. Choose the “Export to file” option from the drop-down menu.
4. Select Outlook Data File (*pst), then click on Next.
5. If the user wants to backup his/her emails to an USB drive, the external USB hard drive Should be connected.
6. Select the USB Drive from the list of storage devices by clicking the ‘browse’ button. After that, Create a name and click OK.
7. Finally, hit the Next and Finish buttons. (Set the password when prompted and then click OK to encrypt your messages.) Otherwise, the user can choose to cancel the process by selecting Cancel. 

Few Minor Drawbacks

• Time-consuming
• Doesn’t allows to convert Corrupted Outlook files
• Won’t work if Outlook import export option is greyed Out

How to Copy Outlook Folders to Flash Drive in Bulk?

Take help from Advik Outlook PST Converter software. This Windows-based program will help you to copy Outlook emails to USB Thumb drive. You can move multiple Outlook folders to any flash drive with attachments. The software will maintain folder structure and email attributes as well. Thus no data modification will take place.

Download the software and try it for free.

Steps to Copy Outlook Emails to Thumb Drive

Step 1. Run the software and select Outlook profile and click Next.

Step 2. Select mailbox items to include in backup file.

Step 3. Choose File format in which you want to save Outlook file.

Step 4. Click Destination Path and choose your USB drive as a target location.

Step 5. Click on Next Tab to start the process.

The software will immediately start copying emails from Outlook to Flash drive. 

You can skip the manual process and instantly export Outlook email folders to your USB Thumb drive. This solution will save your manual efforts and valuable time.

Benefits of Using a Professional Tool

• Automatic Load Profile: The tool can automatically gather all data from your Outlook profile. So that you can choose selective email folders without any extra manual effort.
• Easy Exporting: You can easily export specific files or entire folders without complications.
• Multiple Formats Supported: It allows you to save your data in over 30 formats, such as export Outlook emails to EML, PST, PDF, MBOX, etc. It gives you the flexibility to choose a desired file format as per your need.
• File Organization: The Multiple file naming options help you organize converted files for better management. You can save exported files in names like DD-MM-YYY, MM-DD-YYY, and many more formats.
• Selective Backup: You can copy Outlook emails selectively by applying various email filters. Such as based on specific criteria like date, sender, subject, folders, and many more.
• Custom Save Location: By default, results are saved to your desktop, but you can change this to a location of your choice easily.

Conclusion

In this Article, We’ve covered how to backup Outlook emails to a USB drive. The user can try the manual way first, but if they run into any issues or difficulties, they can use this software. This is the most effective way to save and copy single or multiple emails from Outlook to  USB drive. This tool is also compatible with all versions of Microsoft Outlook 2021. 2019, 2016, 2013, 2010, and so on.

Frequently Asked Question

Ques 1. How can I Export password Protected Outlook emails to a USB flash drive?

Ans. You may achieve this by using the Advik PST Converter Tool. Users can effortlessly convert their encrypted / password-protected email files from Outlook to USB storage using this tool.

Ques. 2 Is Advik software compatible with Windows 11?

Ans. Yes, the software works with every version of Windows.

Ques 3.  Can I Export My Outlook 2016 Emails to USB Stick Using This Tool?

Ans. Yes, the application works with all Outlook versions, including 2010, 2013, 2016, and 2019.

Quest 4. Can I save email folder from Outlook to flash drive?

Ans. Yes, you can save a particular Outlook folder to flash drive/external drive.