How to Copy Outlook Emails to Flash Drive?

Jackson Strong | February 20th, 2025 | Data Backup, Outlook

Summary: Are you searching for a solution to copy Outlook emails to flash drive but haven’t found a solution yet? Don’t worry, this article will help you. Here, we will explore both manual and automated methods to transfer Outlook emails to thumb drive. So, let’s get started.

Outlook is a popular email client known for its excellent email management features. With so many emails filling up your Outlook mailbox, you might wonder how to save them permanently. Since emails can have a limited lifespan, the best way to secure them is by saving them in a safe location. Copying Outlook emails to a flash drive is a smart solution for this.

Why Transfer Outlook Emails to Thumb Drive?

Every email program has a limit on how much data it can store. Thus, it makes it important to copy Outlook emails to flash drive. Your data is always at risk and you could lose important emails due to:

Hard Drive Failures: Mechanical issues can cause your hard drive to break down.
Accidental Deletion: Mistakes happen, and you might accidentally delete important emails.
Corruption and Damage: Files can become corrupted, making them unreadable.
Viruses and Malware: Malicious software can damage or delete your emails.
System Formatting: If you have to format your system, you could lose all your data.

To protect against these risks, exporting Outlook emails to external hard drive is a smart choice. It helps you keep your data safe and allows you to sleep better at night knowing your important emails are secure.

In the next section, we’ll go over the complete process of copying Outlook emails to external hard drive / USB Drive.

How to Copy Outlook Emails to Flash Drive?

To export your Outlook Emails to USB Flash Drive manually, you must have to install Microsoft Outlook in your system. Follow the steps to copy Outlook emails to USB Stick.

Open Microsoft Outlook Application.
Now, Go to File, Select Open and Export, and then choose Import/Export.
Choose the “Export to file” option from the drop-down menu.
Select Outlook Data File (.pst), then click on Next.
Choose the Outlook mailbox folder and press Next.
If the user wants to backup Outlook emails to a USB drive, the external USB hard drive Should be connected.
Select the USB Drive from the list of storage devices by clicking the ‘browse’ button. After that, Create a name and click OK.
Finally, hit the Next and Finish buttons. (Set the password when prompted and then click OK to encrypt your messages.) Otherwise, the user can choose to cancel the process by selecting Cancel.

Few Minor Drawbacks

Time-consuming
Doesn’t allows to convert Corrupted Outlook files
Won’t work if Outlook import export option is greyed Out

How to Save Outlook Emails to Flash Drive Automatically?

Take help from Advik Outlook PST Converter software. This Windows-based program will help you to copy Outlook emails to USB Thumb drive. You can move multiple Outlook folders to any flash drive with attachments. The software will maintain folder structure and email attributes as well. Thus no data modification will take place. It also offers advanced email filter options to transfer Outlook emails to flash drive based on date range, to, from, subject, etc.

Download the software and try it for free.

Steps to Copy Outlook Emails to Flash Drive

Step 1. Run the software and select Outlook profile and click Next.

Step 2. Select mailbox items to include in backup file.

Step 3. Choose File format in which you want to save Outlook file.

Step 4. Click Destination Path and choose your USB drive as a target location.

Step 5. Click on Next Tab to start the process.

The software will immediately start copying emails from Outlook to Flash drive.

You can skip the manual process and instantly export Outlook email folders to your USB Thumb drive. This solution will save your manual efforts and valuable time.

Watch How to Copy Outlook Folder to USB Drive

Benefits of Using a Professional Tool

Automatic Load Profile: The tool can automatically gather all data from your Outlook profile. So that you can choose selective email folders without any extra manual effort.
Easy Exporting: You can easily export specific files or entire folders without complications.
Multiple Formats Supported: It allows you to save your data in over 30 formats, such as export Outlook emails to EML, PST, PDF, MBOX, etc. It gives you the flexibility to choose a desired file format as per your need.
File Organization: The Multiple file naming options help you organize converted files for better management. You can save exported files in names like DD-MM-YYY, MM-DD-YYY, and many more formats.
Preserve Data Integrity: The software preserves all email attributes such as attachments, hyperlinks, signatures, etc. while copying Outlook emails to USB drive.
Maintain Folder Structure: During the process, the tool maintains the structure of Outlook mailbox folders. You will get all email folders in their original format.
Selective Backup: You can copy Outlook emails selectively by applying various email filters. Such as based on specific criteria like date, sender, subject, folders, and many more.
Custom Save Location: By default, results are saved to your desktop, but you can change this to a location of your choice easily.
100% Accurate Solution: This tool provides a fully reliable solution for users. It ensures that all emails are transferred with the same folder structure as the original, without losing any information.
24/7 Technical Support: Our support team is available 24/7 to assist you. You can reach out to them anytime for help with any questions or issues.
Save Contacts and Calendars: This tool also allows you to transfer Outlook contacts and calendars to your preferred format.
Compatible with Windows OS: The software works on all versions of Windows, including Windows 10, 8.1, 8, 7, XP, Vista, etc.

Conclusion

In this Article, We’ve covered how to copy Outlook emails to flash drive. The user can try the manual way first, but if they run into any issues or difficulties, they can use this software. This is the most effective way to save and copy single or multiple emails from Outlook to a USB drive. This tool is also compatible with all versions of Microsoft Outlook 2021. 2019, 2016, 2013, 2010, and so on.

Frequently Asked Question

Ques 1. How can I Export password-protected Outlook emails to a USB flash drive?

Ans. You may achieve this by using the Advik PST Converter Tool. Users can effortlessly convert their encrypted / password-protected email files from Outlook to USB storage using this tool.

Ques. 2 Is Advik software compatible with Windows 11?

Ans. Yes, the software works with every version of Windows.

Ques 3. Can I Export My Outlook 2016 Emails to USB Stick Using This Tool?

Ans. Yes, the application works with all Outlook versions, including 2010, 2013, 2016, and 2019.

Ques 4. Can I save email folder from Outlook to flash drive?

Ans. Yes, you can save a particular Outlook folder to flash drive/external drive.

Ques 5. Can I save multiple Outlook emails to a USB flash drive at once?

Ans. Yes, this tool allows you to copy multiple Outlook emails to flash drive in bulk.