How to Export Gmail Emails to Outlook 2024/2021/2019?
Max Wright | March 16th, 2025 | Email Migration, Gmail
Learn how to export Gmail emails to Outlook with a step-by-step guide. Here, you will learn the reasons and two easy ways to transfer emails from Gmail to Outlook email client.
Gmail, introduced by Google in 2004, is a popular email service known for its simple design and useful features. It provides large storage, strong security, and smooth integration with Google apps, making it ideal for both personal and work-related emails. However, many users look for ways to transfer their emails from Gmail to Outlook.
Outlook, developed by Microsoft, is a widely used email client that helps users manage their emails, contacts, and calendars in one place. It offers advanced features, offline access, and better organization, making it a preferred choice for businesses and professionals. Because of these benefits, many people choose to move their Gmail emails to Outlook for better email management and accessibility.
Let’s understand these reasons in more detail;
Why Export Gmail Emails to Outlook?
There are several reasons why users want to transfer their Gmail emails to Outlook:
- Better Email Management: Outlook offers better organization with folders, rules, and filters.
- Offline Access: Unlike Gmail, Outlook allows you to access emails without an internet connection.
- Backup & Security: Storing a backup of Gmail emails in Outlook can help prevent data loss.
- Work & Professional Use: Many businesses use Outlook as their primary email client.
Now, let’s explore the methods to export Gmail emails to Outlook for different versions like Outlook 2024, 2021, 2019, etc.
How to Move Gmail Emails to Outlook Manually?
You can easily configure the Gmail account into Outlook using IMAP or POP3 protocols.
Follow the steps below to add Gmail into Outlook 2019 application.
Step 1. Open Outlook 2019 go to file and click “Add Account”.
Step 2. Enter your Gmail login address and click “Connect”.
Step 3. Now, enter your Gmail login password and click “Sign in”.
Step 4. Click “Allow” to access and sync the Gmail mailbox in Outlook 2019.
Done! Outlook will take a few minutes to add Gmail to Outlook 2019.
Now you can add another email account if required using the same process.
The above solution will help you to migrate emails from Gmail to Outlook. If you are trying to find a solution that could save your time and manual efforts then, switch to the below solution.
How to Transfer Multiple Gmail Emails to Outlook Automatically?
Download and install the Advik Gmail Migration Tool on your Windows PC. This tool offers the fastest and easiest way to transfer your Gmail emails to Outlook 2019. Simply export Gmail emails to PST file using the software. Once the PST file is ready, open Microsoft Outlook 2019, go to the Open/Export menu, and import the PST file. Within minutes, all your Gmail emails will be accessible in Outlook without any data loss.
Click on the free download button and explore it’s working procedure;
Steps to Export Gmail Emails to Outlook
Step 1. Launch the tool and enter your Gmail login credentials.
Step 2. Select the desired mailbox folder to convert.
Step 3. Select “PST” from “Select Saving Option”.
Step 4. Browse the destination and click the Backup button.
Step 5. Once the software export PST file, open Outlook and import PST file.
Step 6. Click “Import/Export” from the Open & Export menu.
Finished! This is how you can transfer emails from Gmail to Outlook 2019 without configuration. No manual configuration is required. This is the most helpful source where you failed connectivity issues while adding a Gmail account to an Outlook client.
Download the free version of the tool to check the efficiency of the tool from the below button.
Why Prefer Automated Tool over Manual Approach?
Despite having a self-explanatory user interface, the software is loaded with several useful features such as;
- Unlimited Email Migration: There is no limit on the number of emails you can transfer. Whether you have a few hundred or thousands of emails in Gmail, the tool efficiently migrates them to your desired location.
- Preserve Email Folder: When transferring Gmail emails to Outlook, the software maintains the original folder structure. All your inbox, sent, drafts, and custom folders remain the same in Outlook.
- Selective Folder Migration: Instead of migrating the entire mailbox, you can choose specific folders like Inbox, Sent, Drafts, or custom labels. This feature saves time and storage space, helping you transfer only important emails.
- Export Gmail Inbox to Local Drive: This tool allows you to export Gmail inbox folder to your local storage as a backup. You can export your inbox to your computer, external hard drive, or USB drive without any hassle, and ensures your data is safe even if your Gmail account is inaccessible.
- Advanced Filter Options: With its advanced filtering options, you can export specific emails instead of the entire mailbox. You can filter emails based on, date range, from/to addresses, subject keywords, attachments, etc.
- Works on All Windows OS: This Software is compatible with Windows 11, 10, 8.1, 8, 7, Vista, and even older versions. Whether you’re using the latest Windows OS or an older one, the software runs smoothly without any compatibility issues.
- Supports All Outlook Versions: This tool allows you to migrate emails from Gmail account to Outlook 2024, 2019, 2021, 2016, 2013, and all earlier versions with ease. No need for manual exports or add-ons—just log in, select your emails, and migrate them seamlessly to Outlook.
- Free Demo Version: A free trial version of the software is available, allowing you to analyze its features and functionality before purchasing. You can test its performance and ensure it meets your requirements.
Wrapping Up
Luckily we had executed both techniques to move and convert Gmail to Outlook. In case you find any difficulty while configuring Gmail to Outlook, you can contact our technical support for full guidance. On the other hand, we like to offer you to try email transfer using the mentioned Software. The tool will directly export data into .pst file. So that you can easily open PST file in Outlook 2024, 2021, 2019 or any version.
Frequently Asked Questions
Q1. Can I access my Gmail emails in Outlook without internet?
Ans. Yes, Outlook allows you to access previously synced Gmail emails even without an internet connection. However, new emails will only sync when you are online.
Q2. What should I do if Outlook is not syncing all Gmail emails?
Ans. Try refreshing the inbox, checking IMAP settings in Gmail, and ensuring that the sync settings in Outlook are correctly configured. If the issue persists, re-add your Gmail account to Outlook.
Q3. What happens if my internet disconnects during the transfer?
Ans. If you are using IMAP, Outlook will resume syncing once the internet is restored. If using Google Takeout, you may need to restart the download if it was interrupted.
Q4. Is there a risk of data loss when moving Gmail emails to Outlook?
Ans. No, if done correctly using IMAP or Google Takeout, your data will be safe. However, it’s always recommended to back up your emails before transferring them.
Q5. Can I transfer all my Gmail emails to Outlook at once?
Ans. Yes, you can transfer all your Gmail emails to Outlook at once by using the IMAP configuration method or Google Takeout. However, for a faster and more efficient transfer, third-party tools can also be used.
