How to Export Office 365 Emails to PDF in Batch?
Max Wright | October 5th, 2024 | Data Backup
Summary: Learn how to export Office 365 emails to PDF files so you can store and share them. So, if you are looking for the same query, this blog is for you. In this blog post, we will explain how to convert Office 365 emails to PDF in batch, along with the methods you can use to make the process convenient.
PDF is a widely used format that can be opened on almost any computer or mobile device with the free Acrobat Reader app. It helps prevent unwanted changes and makes sharing simple. Converting important Office 365 emails to PDFs is a common way to stay organized, as PDFs can be saved on your computer in the same way as other documents.
While exporting individual emails to PDF is simple, exporting emails in bulk requires a more systematic approach. Don’t worry, we will discuss exporting single as well as multiple Office 365 emails to PDF format. So, let’s get started.
Method 1. How to Save Office 365 Email as PDF Free?
Step 1. Login into your Outlook.com email account.
Step 2. Open the desired email that you want to print into PDF format.
Step 3. Click on more icon on Top Bar and select the print option.
Step 4. Again, click on the Print button as shown in the screenshot.
Step 5. Make sure “Save as PDF” is selected on the destination menu.
Step 6. Hit the Save button and save your email in your desired location.
That’s how you can export Office 365 email to PDF instantly.
The above solution is workable and can be done easily for few emails. The manual process for thousands of emails would be big challenge. You will face various limitations which are mentioned below.
Read Also: How to Export Office 365 Emails to PST File from Admin Center?
Limitations and Drawbacks!
a. This method is suitable only if you have a limited number of emails.
b. You can not save attachment files using this method.
c. Very Time-Consuming Method.
To overcome the limitations, go for a third-party tool to minimize manual efforts and time.
Method 2. How to Export Emails from Office 365 to PDF in Bulk?
Check out Advik Office 365 Backup tool for Windows. This wizard is specially developed and designed for Office 365 users for email backup/migration solutions. Using this program you can batch export Office 365 emails to PDF with attachments. In addition, the software will preserve the mailbox folder hierarchy and key elements of emails. Hence no data loss will take place.
Steps to Convert Office 365 to PDF Documents
Step 1. Launch Advik Office 365 to PDF Tool and enter your email ID.
Step 2. Once you click on the Login button, a Microsoft Popup will be displayed where you can input your Office credentials..
Step 3. Select the desired mailbox folder that you want to print/export.
Step 4. Choose PDF as a saving option from the list.
Step 5. Select the destination path and click the Backup button.
Optional: Select the Advanced Settings feature to apply email filters for selective email conversion.
Now sit back and relax, this wizard will download Office 365 emails to PDF files with attachments. Hence opting for this method would be a nice choice. No manual efforts and configuration are required for this time-saving solution.
Watch How to Convert Office 365 Email to PDF in Bulk
Reasons to Choose Advik Office 365 to PDF Converter
There are several reasons to choose for Advik Software. Some of the reasons are as follows;
- Bulk Conversion: Using this tool you can convert complete as well as multiple mailbox folders into PDF format without spending much time. This software can easily save Office 365 as PDF in bulk.
- Include Attachment Files: This software embeds attachments directly into the PDF file so you can view your attachments directly from the PDF of that email.
- Multiple Output formats: Apart from Office 365 to PDF conversion, you can save Office 365 to PST, MSG, EML, MBOX, TXT, HTML, Thunderbird, Zimbra, etc.
- Cloud Migration: This advanced tool is also capable of migrating your emails from Office 365 to Gmail, G Suite, Yahoo Mail, Yandex Mail, another Office 365 account, and any other cloud-based email service that uses IMAP protocol.
- Preserve Key Elements: All the key elements of emails remain intact during the process of conversion. These key elements may include Cc, Bcc, to, from, date and time stamp, header information, hyperlinks, etc. The layout of emails also remains intact.
- Free Demo Download: You can download Advik Office 365 to PDF Converter for free, in order to check the efficiency of the tool. To download this software, click on the below button.
- Dedicated Customer Support: In case you are stuck somewhere while using this software, you can contact our customer support for further help.
Conclusion
Therefore, we can conclude that exporting Office 365 emails to PDF is an easy task, especially if you have a small number of emails to convert. However, for users with large volumes of emails, the manual method can be time-consuming and inefficient. To overcome these limitations, using Office 365 to PDF Converter is a better solution. It also offers additional features like email filters, bulk export, etc. Must try both methods first and then choose the one that fits best with your situation.
