How to Export Exchange Mailbox to EML Files?
Jenny Lowrence | October 8th, 2024 | Data Backup
Summary: If you’re looking for a way to export Exchange mailbox to EML format in bulk, this guide will help you learn the best methods to solve your query. You will also get reasons why this export is needed and how to accomplish it to export all your Exchange messages as .eml files. So, let’s get started!
There are two main approaches to accomplish this task: the manual method and the automated solution. Let’s explore both options so you can choose the one that best fits your needs.
How to Convert Exchange Emails to EML File Format?
If you have access to the Exchange mailbox via Outlook, you can manually save emails in EML format:
- Open Microsoft Outlook and configure your Exchange account.
- Navigate to the email you want to export.
- Drag and drop the email to a folder on your computer.
- The email will be saved as an EML file.
Limitations of Manual Method:
- Time-consuming for large mailboxes.
- Requires manual effort for each email.
- Not suitable for bulk export.
How to Export Exchange Mailbox to EML Files in Bulk?
Advik Exchange Server Backup Tool is a powerful solution designed to export Exchange Server emails to EML files effortlessly. With just a few clicks, you can select mailboxes, apply advanced filters, and export emails in bulk to EML format. To use it, simply launch the tool, log in with your Exchange credentials, select the desired mailboxes, apply filters if needed, choose EML as the output format, and specify the save location. Finally, click “Backup” to complete the export.
Additionally, this user-friendly software simplifies the process of saving Exchange mailbox data locally while preserving folder hierarchy and email attributes. Thus, no data loss will take place.
Click here to give a free try to this handy tool;
Steps to Export Exchange Messages to EML Format
Step 1. Run the software and select Exchange Server from the email sources.
Step 2. Enter Exchange Server email account credentials and press the Login tab.
Step 3. Select required email folders of your choice.
Step 4. Choose EML as a file-saving option from the list.
Step 5. Choose the desired location & click the Backup button.
Done!! You can see how easy it was to export Exchange Emails to EML file format using an automated solution.
Benefits of using the Exchange to EML Converter
There are many benefits to choosing this method of Exchange email export to EML format. The following list of major benefits is explained:
- Batch Export Exchange Mailbox: The solution provides the export of multiple Exchange accounts at the same time. You can use this application to convert Exchange emails to EML files using the “batch mode” feature.
- 30+ File Formats: Using this tool, users not only export Exchange mailbox to EML format but also have options to export Exchange Emails to PST, PDF, MSG, HTML, MBOX, XPS, RTF, and many more.
- Maintain Email Properties: For many users, this method’s email properties are a big problem. Because of this, this application preserves crucial email features like attachments, email addresses, subject lines, photos, hyperlinks, text, and more in their original formats.
- 100% Safe and Secure Process: This program is protected from any risks and security gaps. The software provides an easy way to export Exchange emails to EML files that is 100% clean and user-friendly.
- Preserved Original Folder Structure: Throughout the procedure, the Exchange user account’s folder structure is preserved by the software. It exports EML files in the same folder as they were in Exchange.
- Simple and Consistent User Interface: The software has a user interface that is simple and consistent for all users. Without assistance from a technical user, non-technical users can export emails from Exchange to EML format with so much ease.
- Additional Filter Options: If you wish to export emails from Exchange to EML format. The software then presents a variety of email filter options. You can use these options to export only the emails you need based on the date range, email address, subject, etc.
Final Words
This blog concludes here, and we hope we were able to address your query. We discussed two easy methods to export Exchange mailboxes to EML files. Review both methods and choose the one that best suits your requirements. However, for bulk exporting Exchange mailboxes to EML format, using automated software is highly recommended. The software is powered by advanced algorithms, making the entire process quick and seamless, completing it in just 5 simple steps.
