How to Export Gmail Emails to Excel Sheet?
Jackson Strong | April 10th, 2024 | Data Conversion, Email Migration
Do you want to manage your Gmail data in Excel sheets? This article is for you. Here, you’ll learn how to export emails from Gmail to Excel either manually or using a Gmail to Excel converter software.
As a Gmail user, you know about its popularity and its features. It’s the top choice for many personal and professional users. It lets you send and receive emails along with important information like billing payments, invoices, delivery addresses, and employee details. Managing these in an Excel sheet can make your tasks easier.
Table of Contents
- Why Export Gmail Emails to Excel
- How to Export Emails from Gmail to Excel Manually
- Automated Way to Export Gmail Emails to Excel
- Why Prefer Gmail to Excel Converter over Manual Method
- Final Words
Many users are looking for ways to extract data from Gmail to Excel Spreadsheet. This article will guide you on how to export Gmail emails to Excel using two methods.
But first, let’s explore what benefits you will get after extracting Gmail emails to Excel Sheet.
Why Export Gmail Emails to Excel Spreadsheet?
Managing important data like email addresses and invoices in Gmail can be difficult. Excel lets you add or delete columns easily and share all your details. Also, it will be easy for users to share with people who don’t have much time and can be accessed on any platform, not just Gmail.
These are some advantages of using Excel over Gmail for managing email data effectively.
In the next section, we will learn techniques to download Excel file from Gmail.
How to Export Gmail Emails to CSV Excel Format Manually?
For users, who are looking for a free solution can opt this method. For this method, you have to install Mozilla Thunderbird (a free desktop email client) on your pc.
Important: Set up your Gmail account in Thunderbird before starting the manual solution!
The email client will import mail from Gmail to Thunderbird and then you can save it into CSV file format to access it in Excel spreadsheet.
Follow the step-by-step instructions to export Gmail emails to Excel file.
- Open Mozilla Thunderbird on your computer.
- Install ImportExportNG Add-On and enable it.
- Back to the dashboard and right-click the folder you want to export.
- Navigate to ImportExportTools NG >> Export All Messages in a folder >> CSV format.
- Select a path or folder where you want to export Gmail emails to a CSV file.
- Now click OK button.
Thunderbird will start copying emails from Gmail to Excel spreadsheets.
Minor Drawbacks:
- Thunderbird installation and configuration is required
- May take several hours depending on the system configuration
- Import Export NG tools in NOT authorized Mozilla plugin
- Attachments will not be saved
How to Export Emails from Gmail to Excel Automatically?
Try Advik Gmail Backup Software, to easily extract data from Gmail to Excel sheet. This program can help you to export Gmail emails to Excel sheets with attachments as well. It will convert Gmail messages to .csv file format in bulk. The batch conversion of emails will save your valuable time. It offers advanced features to export only the specific data you need from your Gmail mailbox and save it in Excel format.
This little magical wizard is loaded with tons of amazing features and benefits.
Download the software for free and install it in your Windows PC. Available for all Windows OS versions.
Note: Create Gmail App Password to Sign into Software.
Steps to Export Gmail Emails to Excel
Step 1. Run software and sign in to Gmail using App Password.
Step 2. Select mailbox folders to convert emails to CSV.
Step 3. In the saving option, select CSV from the list.
Step 4. Click the Filter Option to export specific Gmail to Excel CSV file.
Step 5. Choose target location and click Backup button.
Finished! Now open your target location to check the Excel file.
Note: You can also export Gmail emails to Google Sheet using the above software as well.
Watch How to Export Gmail Emails to CSV File
Why Choose the Automatic Solution over the Manual Method?
- Batch-convert Gmail emails to Excel with attachments.
- The software will preserve your mailbox folder hierarchy and key elements. Thus, no data loss will occur.
- Also export emails from Gmail to Exchange, Yahoo Mail and many other webmail accounts.
- Apart from Excel CSV, you will get 20+ additional saving options to download your Gmail messages.
- Advanced email filter options to export selected emails based on date range, subject, to, from, etc.
- You can also remove attachments from Gmail without deleting emails.
- Allows to export Gamil inbox, outbox and all other folders and avoid unnecessary export.
- With this software, you can also extract email addresses from Gmail to Excel with ease.
Concluding Words
This article guided you on how to export Gmail emails to Excel file. Though we have provided manual solutions to copy Gmail to Excel, these have some drawbacks. Therefore, to get rid of it, you can have an automated solution offered to overcome these limitations.
You can download Gmail to Excel Converter solution for free and try it by exporting 25 emails from each folder. You can upgrade the tool only in case you feel satisfied with the results.
For any queries contact our technical team via Live Chat or drop us an email at support@adviksoft.com