How to Export Google Workspace Emails to PST File?

Summary: Are you trying to export Google Workspace emails to PST and not able to do so? Refer to this detailed blog that consists of 3 different methods to solve your query. As many users want to export emails from Google Workspace to PST but they don’t know how to do it. Therefore, we drafted this blog to help such users with tried and tested approaches.

Here, we will discuss the benefits of exporting Google Workspace into PST and the easy-to-use methods to export your Google Workspace mailbox data to PST easily. After reading this blog, you can easily complete this process without any issues.

Google Workspace is a collection of cloud-based productivity tools by Google, designed for easy collaboration and communication. It includes apps like Gmail, Google Drive, Google Docs, and Google Calendar, which help teams work together, share files, and stay organized online.

Whereas, A PST (Personal Storage Table) file is a file format used by Microsoft Outlook to store emails, contacts, calendars, and other data. It allows users to save their Outlook data locally to access offline and backup important information.

First of all, we will look into the benefits of exporting Google Workspace emails to PST format.

These are some key reasons for converting Google Workspace to PST format. Now, let’s look at the manual methods to carry out this task easily.

How to Convert Google Workspace Mailbox to PST Free?

Follow the below steps to export emails from your Google Workspace account to PST file.

Step 1. First of all, Go to Google Takeout services.

Step 2. Select Gmail and deselect other items.

Step 3. Choose the file type and click the Create Export button.

Step 4. Within 24-48 hours you will get a download link on your respective email.

Step 5. Download and extract the zip file in .mbox file format.

Step 6. Open Mozilla Thunderbird on your computer.

Step 7. Right-click on the Folder menu and click Add Folder.

Step 8. Name your folder as per your choice.

Step 9. Select emails for conversion and move them to a new Folder.

Step 10. All your emails are now available in a new folder.

Step 11. Select all emails and Right-click to choose Save as an option.

Step 12. All emails will be saved in .eml file format.

Step 13. Open MS Outlook, and now drag and drop the EML folder in Outlook.

Step 14. Click the Open and Export option and select the Import/Export option.

Thus, it is an alternate free way to export Google Workspace mailbox to .pst file.

Why this solution is not recommended?

Google Takeout has a lot of limitations. If you want to convert the Google Workspace folder to PST, you have to convert the entire Inbox folder. No email filter option and no email folder selection option will be provided. Therefore, Google Takeout is not a wise choice as it lacks many useful features. Don’t miss a single step as the method is quite difficult.

Please Note: This method will only export the Inbox Folder. No other folders will be exported.

How to Export PST from Google Workspace Using Outlook?

This method is free too. You need to be familiar with Microsoft Outlook. This is quite simple as compared to method 2. However, the time consumption is very high also it requires MS Outlook installation. Follow the below steps to export Google Workspace emails to PST file.

Step 1. Open the MS Outlook application on your computer.

Step 2. Click Add Account from File menu.

Step 3. Enter your Google Workspace login credentials with IMAP details then click Next.

Step 4. After configuring your Workspace account with Outlook, go to the Open and Export menu.

Step 5. A pop-up window will appear, click Export to a file and hit the next button.

Step 6. Choose Outlook Data File i.e. PST and click Next.

Step 7. Here you have an option to select folders that you want to convert. Select folders and click Next.

Now Outlook will create PST file from Google Workspace account in a few minutes.

Limitations: No Email Filter Available, Time-Consuming Process, and requires Outlook Installation.

How to Export Emails from Google Workspace to PST Automatically?

Now you must have understood that exporting emails from Google Workspace is not possible without an automated solution. Download and install the Advik Google Workspace Backup Tool for Windows. This software will let you export Google Workspace email to PST file without Outlook. You can download entire mailbox folders into .pst format. Also, this software will maintain a complete folder hierarchy of Google Workspace mailbox throughout the process. Thus, no data loss will take place at any step.

Click on the FREE download button and analyze the working process.

 

Steps to Export Google Workspace Emails to PST

Step 1. Run the software and log in with your account credentials.

Step 2. Select mailbox folders and proceed to other steps.

Step 3. Choose PST as a saving option from the list.

Step 4. Select the Destination Path where you want to export file.

Step 5. Apply email filters if required.

Step 6. Click the Backup button to start the email conversion process.

Now, the software will start converting Google Workspace mailboxes to PST in no time.

Once completed, you will be redirected to your chosen location where you can access the exported PST file.

Watch How to Convert Google Workspace Email to PST

Conclusion

You have learned the best 3 ways to export Google Workspace email to PST. As you may have noticed the automated solution is the easiest way to execute the export process. You will get an email filter option, folder selection option, multiple export options, and 100% safe and accurate results in a few minutes.