How to Export Office 365 Emails to EML Files [2025]

Jackson Strong | November 2nd, 2024 | Email Migration

This blog dives into the technical details of exporting Office 365 emails to EML files. Whether you’re a system administrator looking to streamline email file conversion or an IT professional managing data backups, this guide will walk you through the process, offering best practices and practical tips along the way. Let’s explore how to convert Office 365 email to EML format efficiently.

Office 365 is a widely used email service, mainly for business purposes, and offers a range of features for managing emails. It supports both POP and IMAP protocols, which allow you to access your emails using different email clients. Office 365 provides ample storage space and ensures that emails with attachments up to 25MB can be sent and received.

EML (Email Message Format) is a popular file format used to save individual email messages. It’s commonly used by most email clients and services, including Outlook and Windows Mail. EML files are ideal for storing and archiving emails locally.

Now, you may be wondering why you would need to export Office 365 emails to EML format. Before diving into the process of exporting, let’s first understand why users might want to do this.

Benefits of Converting Office 365 Emails to EML Files

Here are the benefits of saving Office 365 emails as EML files. It helps users organize their Office 365 inbox by downloading emails in the .eml file format. Here’s why EML files are useful:

  • EML files are independent and portable which allows Office 365 users to securely store confidential emails.
  • Another benefit is that EML files are widely compatible, so users can open them in various email clients.
  • Once Office 365 emails are exported to the EML file format, users can access and read them offline.

Overall, saving Office 365 emails as EML files offers multiple advantages. Now, we will look into the methods to download EML files from Office 365, the detailed steps are in the section below.

How to Save Emails from Office 365 to EML in Bulk?

  1. Install and open Thunderbird.
  2. Choose the option for existing email and enter your details.
  3. Select manual configuration and enter the Office 365 account details.
  4. Click Done to start authenticating your account.
  5. Now, check your Office 365 emails on the left side.
  6. Now, drag and drop individual emails to the desktop to save as a .eml file.
  7. Also, you can select all these emails and right-click and choose ImportExportTools>>Export EML format.

Done!! This is how you can export Office 365 Email to EML Files.

However, this method won’t be useful if import export Tools NG is not working in Thunderbird. So make sure to check it before implementing this solution.

How to Export Office 365 Emails to EML Files Automatically?

Check out the Advik Office 365 Backup Tool for Windows. This software allows you to convert Office 365 emails to EML files in batch. You can install this program on your Windows 11/10 and older versions. The software will export Office 365 emails to .eml files along with attachments. In addition, the software also maintains folder structure as well. Thus, no data loss will take place.

Click on the below button to download this software for free.

     

Steps to Save Office 365 Emails to EML Files

  1. Launch the software and sign into your Office 365 email account.run the software and sign in with your office 365 account
  2. Select mailbox folders to export emails from.select office 365 mailbox folders
  3. Next, choose EML as a saving option from the list.choose EML as a saving option
  4. After, browse a destination path and click Backup.click backup to export office 365 emails to eml

The software will start exporting emails from Office 365 to EML files automatically.

After the process is finished, the software will provide a complete log report too.

convert Office 365 to EML files

Watch How to Convert Office 365 Emails to EML Format

Reasons to Choose Automated Tool

There are many reasons to choose this software. Some of the best features of this software are as follows;

  • Easily exports multiple Office 365 emails to EML files in bulk.
  • Also export Office 365 to MBOX, MSG, EMLX, PDF, HTML, etc.
  • The software retains the key elements as well as the meta properties of emails.
  • Maintain Folder Structure even after the process of conversion.
  • Transfer emails from Office 365 to Gmail, G Suite, Yahoo Mail, Yandex Mailetc.
  • Free Demo Download to test its efficiency and accuracy.
  • Dedicated Customer Support solves any product-related issues.
  • Supports all Versions of Windows including 10, 8, 7, Vista, XP, etc.

Final Words

The above-explained solution is very helpful and a time saver. The backup program will help you to export Office 365 email to EML files in bulk without losing any single bit of information. Along with that, you can export emails in more than 15+ file formats. That makes it one of the best Office 365 to EML Conversion solutions.

Frequently Asked Questions

Q1. Does Office 365 save email to EML file?

Ans. Well, it’s not true. Microsoft 365 doesn’t offer any way to save Office 365 emails as EML files. However, you can do so by configuring Office 365 email account in Thunderbird to export its emails as EML files. Also, if you need a quick solution then go for a professional solution that lets you convert Office 365 emails to EML files in bulk.

Q2. Is there any way to export all folders from Office 365 email account to EML files?

Ans. Yes, the Advik Software will let you choose the entire or selective Office 365 mail folders even in the beginning.

Q3. I have Windows 11 OS, can I use it on my Windows 11 PC?

Ans. Of course, you can! The Advik Software is compatible with almost all the latest and previous versions of Windows OS.