How to Export Gmail Emails to PST Format?
Max Wright | July 24th, 2024 | Data Backup
Summary: If you are one of those users looking to export Gmail to PST format, this blog can help you with the top 3 methods. This article will provide free and paid solutions to export Gmail emails to PST files. So, read the complete blog to know the whole process in more detail.
On this Page:
Gmail is a free email service provided by Google. It was launched in April 2004. Since then, it has become one of the most popular email services globally. The ease of understanding its features is very impressive. It is integrated with additional features like a calendar, contacts, sheets, documents, priority inbox, powerful search capabilities, and many more.
Before converting the Gmail data to PST format, let’s discuss why PST file format is the best to export Gmail emails.
Why Convert Gmail to PST File?
The reasons for exporting Gmail emails to PST format can differ for each person. However, there are some common reasons why users want to export emails from Google Mail to PST. Here are a few main reasons:
- You can access your emails without an internet connection.
- PST files help you keep your emails well-organized and stored in one place.
- It simplifies the process of moving your emails to a new computer or email service.
- Having a PST backup ensures that you can recover your emails if something goes wrong with your Gmail account.
- You can easily view and manage your Gmail emails in Microsoft Outlook.
- Exporting to PST can free up space in your Gmail account that will help you manage storage limits.
- PST is a single file that consists of a large number of emails, contacts, calendars, and any other data.
- Storing emails in a PST file can provide an additional layer of security through password protection.
These are some key reasons for converting Gmail emails to PST format.
Now, let’s look at different methods for exporting Gmail to Outlook PST format.
How to Export Gmail to PST With Outlook?
- Launch the Outlook application on your Windows PC.
- Configure your Gmail account in Outlook.
- After successful configuration, click File Menu > Open & Export.
- Select Import/Export Option.
- Select “Export to a file” and then click the Next button.
- Select “Outlook Data File (.pst)” again and hit the Next button.
- Select the account and click Next button.
- Select the Output path and click on Finish.
Finished! This is how you can export Gmail to PST file. Alternatively, using this Import/Export tool you can also export Gmail emails to Excel file.
Unfortunately, there are some limitations to this method.
Limitation!!
- Displayed Outlook Error 0X800CCC0E during IMAP Configuration.
- Won’t work if the Outlook Export Option is disabled or not Working.
- Must have an Outlook subscription to carry out this process.
How to Export All Gmail to PST File? – Automatically
First of all download and install Advik Gmail Backup Software on your PC. This software can easily export Gmail to PST without Outlook. It will export the entire mailboxes to Outlook PST with the same folder hierarchy. During the export process, the software preserves email headers, signatures, hyperlinks, attachments, and other information as well. The software also offers an “Advance Email Filter” option to export only specific emails only.
Download the software and try it for FREE.
Note: Enable IMAP and Use Gmail App Password to Sign in to Advik Software
Steps to Export Gmail to PST Format
Step 1. Launch the software and sign in with Gmail credentials.
Step 2. Select mailbox folders to convert into .pst file format.
Step 3. Choose PST from the saving option list.
Step 4. Click Filter Options to apply email filters (Optional).
Step 5. Click change to set a target location to save the PST file.
Step 6. Now click the Backup button to start the email export process.
The software will start exporting emails from Gmail to PST automatically. Once, the process is finished, the software will display a successful pop-up notification with a log report. This is how you can download Gmail to Outlook PST file.
Watch How to Convert Gmail Email to PST
Both the above methods are workable and are recommendable for exporting Gmail to PST file. However, if people want to save data more preciously by opting out some unwanted emails, in that case automated solution is suggested. MS Outlook doesn’t provide an email filter option. Below are a few additional benefits you will get from the software.
Why Choose the Automatic Approach?
- You can filter your emails to export and get rid of unwanted emails to be carried along with the resultant PST file. These features are not available in Microsoft Outlook or 2019/2016/2013 or 2007 versions.
- Not only PST, but the software also offers more than 30+ email saving options. You can export Gmail emails to PDF, EML, MSG, and many more. On the other hand, Outlook will give you .pst and .csv.
- If you want to download Gmail emails to PST file, you can select the folder from the software whereas Outlook doesn’t apply this option.
- Easily create PST file from multiple Gmail accounts in one single attempt. On the other hand, you have to manually configure it in Outlook which is quite a time-consuming process.
Other features are available in the software.
- Extract email addresses from Gmail to Excel
- Download all attachments from Gmail at Once
- Lifetime Free Technical Support with Future Updates
- Export G Suite to PST File Using Same Software
- Backup Gmail Data to iPhone, Android, directly from the software
- Import Gmail to Thunderbird, Zimbra, Windows Live Mail, Lotus Notes, etc
- Easily workable in Windows 11/10 and previous versions
- Simple and self-explanatory graphical user interface
Concluding Words
This article has come to an end and now we would like to summarize what we have explained in this blog. First, we provided the benefits of exporting Gmail to PST. Then, we explained two approaches (manual & automated) approaches. You can choose any of these methods depending on your needs and convenience. Also, must go through the merits and demerits of both methods.
