How to Convert Outlook Emails to PDF in Bulk?

Summary: In this article, you will learn about an easy process to convert Outlook emails to PDF files with attachments. This query has been asked on various forums and still, users haven’t gotten any potential solution yet. Thus, we decided to create this post to help those get a reliable way to export Outlook email to PDF documents. So, go through this article and find the solution you have been looking for.

Outlook is a widely used email client for managing personal and professional communication. One of the most convenient ways to store and archive your emails is by converting them to PDF format. PDF files are portable, easy to share, and preserve the content, formatting, and attachments of your emails. You can also protect it with a password and keep the data organized.

Let’s take a look at the advantages of converting Outlook emails to PDF files before diving into the methods.

Why Export Outlook Emails to PDF Documents?

There are several reasons why you might want to convert your Outlook emails to PDF:

• Easy Archiving: PDFs are a widely accepted format for storing and archiving data.
• Enhanced Security: PDFs can be password-protected, ensuring the privacy and security of sensitive information.
• Sharing and Printing: PDFs are perfect for sharing via email or printing without losing formatting.
• Compliance and Record-Keeping: For legal, regulatory, or compliance purposes, converting emails to PDF ensures that you have a permanent record.

If we talk about the solutions then there are two ways by which one can save Outlook email as PDF. Go through all the methods explained below and choose as per your needs and requirements.

How to Save Outlook Email as PDF Files Free?

1. In MS Outlook, you must first select the email message that you want to convert to PDF.
2. Click on “File” and select the “Print” option.
3. Then on the printer, select Microsoft Print to PDF from the drop-down menu.
   
4. Tap Print.
   
5. Now select the location to save the PDF file.
6. You can also change the file name to save your file and then click Save.
   

Now repeat this process over and over to convert multiple Outlook emails to PDF format.

Challenges with the manual method:

As you can now understand the difference between the professional tool and the manual method, the manual process takes a lot of your manual effort and time to complete that process. You are going to frustrated in the whole conversion process.

How to Convert Outlook Emails to PDF in Bulk?

Check out Advik OST Converter software and install it on your Windows PC. This program is specially designed to convert Outlook emails to PDF files with attachments, hyperlinks, headers, and other information. The software exports Outlook emails to PDF directly from Microsoft Outlook. With its advanced functionality, the software maintains folder hierarchy and email attributes as well.

Download the software for free and give it a try.

   

Steps to Export Outlook Emails to PDF Files

1. Run the software and select your Outlook profile.

2. Select mailbox folders and click the Next button.

3. Select PDF as a saving option from the menu.

4. Select a target location and click the Next button.

The software will start converting emails from Outlook to PDF automatically.

Once the software exports all the emails, it will display a complete log report.

Watch How to Convert Outlook Emails to PDF Files

Final Words

This article will show you how to export emails from Outlook to PDF with attachments. I have explained both the manual method and software for saving emails of MS Outlook in PDF format above. If the manual method fails to meet your needs. You can use a third-party tool to easily convert your emails. Choose accordingly as per your requirements and needs.