How to Download All Emails From Gmail as PDF File?

Summary: Are you looking for a solution to download all emails from Gmail as PDF? Look nowhere now, here we will discuss three approaches. Since Gmail is the most recognized email service still users look to export emails from Gmail to PDF file format. A PDF file lets users share, read, and access email data anytime and anywhere. So, let’s explore all the methods and get the best solution to complete this task in the easy steps.

Before stepping into the methods directly, have a look at the user query that we got from the Gmail support forum. Here, a user wants to export a large number of labeled email conversations as PDFs or another readable format with all attachments. They are looking for a way to do this efficiently, as Gmail and common email clients do not support this feature, and existing workarounds are unavailable.

How to Convert Gmail to PDF via Print Option?

1. Login to your Gmail account using login credentials.

2. Open the email that you want to export into PDF.

3. Go to the three-dot menu icon under the email interface.

4. Select the Print option.

5. Choose Save as PDF in the print preview window and click on the Save button.

6. Select the destination folder and click on the Save button to begin the exporting process.

Saving a single email can be done easily but what if you have multiple emails to download? As we all know, we can save a single message to PDF using the Print option. However, some users want to download emails from Gmail as PDFs in batch. To convert Gmail emails to PDF format, let’s move ahead to the below given methods.

How to Save Emails from Gmail in PDF Format using Thunderbird?

First of all, install Mozilla Thunderbird on your machine. It is an email client developed by the Mozilla Foundation and is completely free of cost. Set up your Gmail account and configure it with Thunderbird.

1. Launch the Thunderbird client and go to the Ad-Ons and Theme option.

2. Search the Import/Export plugin and install it.

3. Now back to the dashboard and select the folder to download.

4. Select all emails and right-click. Select PDF format from the Save selected messages option.

5. Choose a folder where you want to save .pdf files.

Now Thunderbird will start downloading all emails from Gmail in PDF file format.

How to Download Multiple Gmail Emails as PDFs with Attachments?

Install the Advik Gmail Backup Tool on your computer. This software will help you to save entire Gmail messages in PDF format. It will complete the whole process in just 4 simple steps. You will also get the additional benefits in this program i.e. email filter, folder selection, saving options, and many more.

So, click on the free download button and check the complete working steps for free.

Steps to Download Gmail Email as PDF File

Step 1. Run the suggested tool on your computer and Sign in.

Step 2. Select the mailbox folders that you wish to download as PDF.

Step 3. Choose PDF as a saving option from the list.

Step 4. Browse the destination path to save the resultant data file.

Step 5. Lastly, click the Backup button to start the process.

Now let the software handle the rest job. Your emails will be downloaded in .pdf files from your Gmail account.

You can also see step-by-step instructions on how to download Gmail emails as PDFs from the video below.

Watch How to Download Emails from Gmail as PDF Documents

Key Features of the Automated Solution

Here are the main benefits of using this tool:

• Save Multiple Gmail Accounts: The software lets you download emails from multiple Gmail accounts as PDFs. As it can handle large amounts of data more easily than free solutions. You can save the entire mailbox or select specific data to save into PDF.
• Selective Email Saving: You can choose specific emails by date, subject, or other criteria to download into PDF files. It will make it easier to manage and organize your email data.
• Store Complete Gmail Mailbox Items: The tool allows you to save all Gmail emails as PDFs without losing any data. Also, preserves the mailbox structure and organization.
• Compatible with All Windows OS:  This utility can be downloaded and installed on all latest and previous versions of Windows operating systems. Therefore, there is no concern about using this tool only on a specific system.

Conclusion

This blog post delves into effective techniques to download all emails from Gmail as PDFs along with their attachments. The content covers both expert and manual strategies to save all Gmail emails as PDFs. Nevertheless, it’s crucial to note that manual methods come with certain drawbacks that may compromise the integrity of your Gmail data. As a precaution, we recommend opting for the professional approach to ensure a secure and 100% reliable procedure.