How to Download Emails from Gmail to Hard Drive?

Looking for ways to download Gmail emails to hard drive? Don’t worry! This article explains several easy ways to help you export Gmail emails to your hard drive. Let’s dive into this step-by-step guide to discover the top 3 methods for smoothly copying Gmail emails to your hard drive.

Gmail is an important email service for both businesses and individuals. It stores crucial information that we definitely don’t want to lose. For backup and various other reasons, exporting Gmail emails to your hard drive is one of the best ways to secure your data.

This process isn’t difficult, but sometimes users encounter issues when exporting Gmail emails to their hard drive. In this article, we will show you how to download emails from Gmail to your hard drive. We will also discuss some common reasons why copying Gmail emails to your hard drive is important.

Why Backup Gmail Emails to Hard Drive?

Before we dive into the steps to download emails from Gmail emails to hard drive, let’s look at why it’s important and how it can help protect your sensitive email data.

Here are some common reasons to copy Gmail emails to hard drive:

• Our valuable data can face many issues like technical problems, hacking, and data loss. These incidents can lead to losing important information. Exporting Gmail emails to hard drive can keep your data safe and secure for a long time.
• Copying Gmail emails to hard drive allows you to access your emails offline, anywhere and anytime, without needing an internet connection.
• By exporting Gmail emails to hard drive, you can create a backup of your email data and easily transfer your emails to another computer whenever you need to.
• Exporting Gmail emails to hard drive also protects your data from risks like computer crashes, virus attacks, email errors, and automatic updates.

We will show you two manual ways to export Gmail emails tohard drive, along with a method using an advanced tool. But before we start with the manual process, make sure to read the precautions and limitations.

How to Download Gmail Emails to Hard Drive Free?

This is a free way to save Gmail emails to flash drive with attachments. Also, the tutorial is very simple and easy to understand.

Step 1. First of all, Sign in to your Google Takeout service.

Step 2. Select Gmail from the list and click Next.

Step 3. Choose File Format i.e. Zip and click Create Export.

You will receive a download link to your respective email address. After downloading the file, copy that to your External Drive.

Drawbacks

• Export Gmail Inbox Folder
• No Email Filter Option
• Take 2 to 4 Days to generate a download link

How to Export Emails from Gmail to Hard Drive Manually?

Microsoft Outlook is the most common and widely used desktop-based email client. If you are looking for a free solution, then you must install this email application on your PC. As we need this email client for the upcoming segment. Follow the below steps to download emails from Gmail to Hard drive with Outlook.

Step 1. Open MS Outlook application.

Step 2. Click Add Account from the File menu.

Step 3. Submit the necessary details of your Gmail account and click Finish.

Step 4. After configuring your Gmail account, click the Open and Export menu.

Step 5. Click Export to a file.

Step 6. Choose the mailbox folders that you want to download.

Step 7. On the next window set the target location i.e. your external hard drive.

Step 8. Click Finished and MS Outlook to export Gmail to Hard Drive with attachments.

This is another way to backup Gmail emails to an external hard drive. Unfortunately, it had a few drawbacks as well.

• Time-Consuming Process
• It May take up to 1 to 2 days for email sync
• Outlook Installation Is required
• No Email Filter Option Available

How to Download Gmail Emails to Hard Drive Automatically?

Check out Advik Gmail Backup Software, and download and install it on your Windows machine. With the help of this utility, you can transfer or export emails from Gmail to Hard drive directly. This feature-loaded program is very handy and lightweight and you can easily operate it. Besides this, it features various advanced options that surely impress you.

     

• Maintain Folder Hierarchy
• Preserve Email Elements
• Save Gmail emails with attachments to Hard drive
• Email Filter Option
• Folder Selection Option Available
• Convert Gmail to PST, PDF, MBOX, DOC, etc file formats
• Unlimited no. of email downloads
• Workable with Windows 11 and older versions

Steps to Download Gmail Emails to Hard Drive

Step 1. Run the software on your Windows PC.

Step 2. Enter your Gmail App Password to Sign in.

Step 3. Choose email folders to download to Hard Drive.

Step 4. Choose any file format that you want to save emails.

Step 5. Click the destination path and select Hard Drive as a target location.

Step 6. Finally, click the “Backup” button to start the process.

After that, sit back and relax. The software will start exporting emails from Gmail to external hard drive safely.

Watch How to Backup Gmail Emails to Hard Drive

Conclusion

With the method mentioned above, anyone can easily download Gmail emails to hard drive along with other data. The advanced method allows you to backup Gmail emails to hard drive in multiple file formats, while the manual method only lets you copy Gmail emails in one or two file formats. The Advik Software also offers several useful features to help you manage your Gmail files, and it keeps all important items safe while backing up your Gmail emails to hard drive.

Frequently Asked Question

How to save Gmail emails with attachments to a hard drive?

Choose method 1 in the above tutorial, which offers a complete email backup with attachments. Also, you will get various important features.

How much time the software will take to generate a backup?

The software is programmed with the latest powerful algorithms that work super fast. However, it is entirely dependent on your mailbox size.

Can I download Gmail emails to Hard Drive from a specific date range?

Yes, the software offers an Email Filter Option where you can apply a Date Range filter. Now, the software will only export emails from a specific date or month.