How to Recover Deleted Emails from Shared Mailbox?
Jackson Strong | July 11th, 2023 | Data Backup
Don’t worry! Quite it happens with many users that they accidentally deleted their crucial emails. These emails can easily be recovered with the useful solutions that you will see in this article. So, read on to know more!
Email plays a crucial role in the modern era, and the accidental deletion of important emails can lead to significant data loss. However, by implementing proven methods, it is possible to retrieve deleted emails from shared mailbox.
Where do Deleted Emails go from a Shared Mailbox?
In a shared mailbox, the deletion of emails depends on the specific email service being used. However, it’s important to know first where deleted emails might go and the reasons behind it;
- When you delete an email from a shared mailbox, it often goes to the “Deleted Items” or “Trash” folder. This folder is a temporary storage for deleted emails before they are permanently removed. The purpose of this folder is to give users a chance to recover accidentally deleted emails from shared mailbox.
- Many email services offer recovery or restore options. If an email is deleted from a shared mailbox’s “Deleted Items” or “Trash” folder, it may be recoverable for a specific period of time. This allows users to retrieve mistakenly deleted emails, either by moving them back to the mailbox or to another folder.
- Some shared mailboxes may have an “Archive” folder where emails are moved when deleted from the primary mailbox.
- After a certain period or when manually emptied, emails in the “Deleted Items” or “Trash” folder are typically permanently deleted. This may free up storage space in the mailbox.
- Some email service offers retention policies that provide the duration for which emails are retained in the system before they are automatically deleted.
Methods to Recover Deleted Emails from Shared Mailbox
There are some solutions that we have found useful to restore deleted emails from Shared mailbox. This section will provide comprehensive solutions to the useful steps and approaches that can be taken to recover deleted emails from shared mailboxes effectively. Also, it contains some tips to prevent data loss in the future.
How to Restore Shared Mailbox Deleted Emails from Trash or Deleted Items folder?
Sometimes, deleted emails from shared mailbox go to personal deleted items or the “Trash” folder. It’s obvious that we can easily recover deleted emails from shared mailbox through the following steps;
- First of all, Login to the email service or client using the correct login credentials to gain access to the shared mailbox.
- Next, navigate to the Trash or Deleted Items folder.
- Proceed to look for the deleted emails and choose the specific email you wish to recover.
- Once selected, click on the Recover option and choose the desired destination folder where you want to restore the deleted emails from shared mailbox.
- Lastly, verify the successful recovery of the deleted emails by visiting the folder where they were restored.
Thus, in this way, you can easily restore deleted email items from Shared mailbox. If you are emails are permanently deleted then it’s not possible to get them back. However, you can reach out to the Shared Mailbox support to ask them to solve your queries.
Ultimate Solution to Prevent Data Loss in Shared Mailbox
Advik Email Backup Wizard is a full-featured utility that helps users backup and restore deleted shared mailbox items within a few simple steps. The software enables users to recover deleted data from the shared mailbox when they have already backed up all their crucial email items in multiple file formats. Such as you can export shared mailbox emails to CSV, PST, EML, PDF, MSG, DOC, MBOX, HTML, and many more items.
Apart from it, you can also transfer shared mailbox emails to other email services such as Gmail, Office 365 admin, Yahoo Mail, Zoho Mail, AWS Workmail, Zimbra Webmail, Yandex Mail, etc. It is an easy-to-use application that doesn’t require any technical skills. You just need to enter the login credentials of your shared mailbox account and the rest of the work will be done by the software itself.
Final Words
If the mailbox is deleted temporarily, it is still present in the trash folder or deleted folder that can be recovered easily. The time period of recovering deleted emails from the trash folder is up to 30 days and after that recovering is impossible. It’s important to backup shared mailbox emails regularly to avoid any kind of data loss in the future.
