How to Save Lotus Notes Emails as PDF Files?

In this write-up, we will discuss two easy ways to save Lotus Notes emails as PDF files. This includes manual and automated solutions as well. We will discuss both methods in detail. Read this article till the end and export Lotus Notes emails to PDF files easily.

Lotus Notes is a well-known email service among enterprises. It provides many enterprise-type features such as user directories, file sharing, instant messaging, etc. It was previously known as IBM Notes and is now called HCL Notes. Sometimes, users want to save Lotus webmail emails as PDF format due to its easy-to-transfer feature. There can be various reasons to export HCL Notes emails to PDF such as sending data to another platform, for investigation purposes, and many more.

Here, we will discuss two different ways to export emails from Lotus Notes to PDF files. Let’s start without any further delay.

How to Convert Lotus Notes Emails to PDF Manually?

Lotus Notes does not provide any option to save Lotus Notes emails as PDF files but you can complete the conversion process using Lotus Notes and Outlook. Follow the below-given steps to export IBM Notes to PDF files.

1. Launch Lotus Notes program on your system.
2. Select the email that you want to save into PDF.
3. Drag this email to save to the desktop.
4. The dragged email will be saved as an EML file.
5. Now open saved emails using MS Outlook.
6. Click on File option and select Save AS.
7. Choose HTML as the saving email type.
8. Now email is saved in HTML. Open it using MS Word.
9. Click on File option and then select Save as.
10. Choose the destination location and then choose PDF from Save As type menu.
11. Repeat the steps to save other Lotus Notes emails as PDF format.

Done! That’s how you can manually save HCL Notes emails as PDF format but with this approach, you can convert only one email at at time. And, Outlook must be installed on your system.

How to Export Lotus Notes Emails to PDF Automatically?

Download and install Advik Email Backup Wizard on your system. The software can directly save IBM Notes emails as PDF files without any external help. It can convert Lotus Notes email to PDF in bulk. Apart from this, it also provides various advanced filter options to export selected emails from HCL Notes to PDF based on date range, to, from, subject, etc. It preserves all email attributes and the original structure of email folders during Lotus Notes to PDF conversion.

Click on the below link to download it for FREE.

   

Steps to Save Lotus Notes Emails as PDF Files

1. Run this software on your Windows/Mac PC.

2. Choose IBM Verse from the Email source list.

3. Enter Lotus Notes account login details to sign in.

4. Select the required email folders that you want to export.

5. Choose PDF as a saving option from the given list.

6. Click on Browse to select the destination path and press Backup button.

The software will start exporting HCL Notes emails to PDF format. Once the process is complete, you will automatically redirected to the destination location.

Advantages of Using Lotus Notes to PDF Converter Tool

• It can directly convert IBM Notes emails to PDF without any external help.
• The software can export all emails from Lotus Webmail to PDF in a single attempt.
• It preserves all key elements such as attachments, hyperlinks, sender/receiver info, etc.
• It maintains the original structure of email folders during the process.
• The tool offers various saving options to archive Lotus Notes emails in multiple formats.
• It provides various advanced filter options to save selected HCL Notes emails as PDF format.
• This application is compatible with both Mac and Windows operating systems.

Conclusion

The Lotus Notes to PDF conversion process is now complete. Here, we have explained two different methods to save Lotus Notes emails as PDF files. Both methods are helpful to export emails from Lotus Notes to PDF format. However, the manual approach is suitable only for limited emails. So, we suggest you use the automated tool to convert HCL Notes emails to PDF in bulk. To know the working procedure of this tool, you can download its FREE version. The demo version allows you to export 25 emails from each folder without any cost.